Job Description

Job Requisition ID: 43761 
  Closing Date/Time:
​Agency: [[Illinois Department of Early Childhood]]
Class Title: SENIOR ADVISOR - 91150 
Skill Option:  None 
Bilingual Option:  None 
Salary: [[155,000-160,000]]
Job Type: Salaried
Category: Full Time 
County: Cook; DeKalb; DuPage; Lake
Number of Vacancies: 1
Plan/BU: None

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Office of the Governor must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Illinois Department of Early Childhood

Chief of Staff

30% 1. Serves as Chief of Staff to the Secretary of the Department of Early Childhood:

• Acts as a policy-making official.
• Formulates and implements policy for the management of the agency which has a statewide impact.
• Participates in planning and programming agency activities mandated by legislation, regulation, and/or the Secretary.
• Acts authoritatively on policy making issues impacting agency management and statewide agency operations.
• Establishes policies utilized in development, implementation and maintenance of programs.
• Confers with the Secretary and administrative/senior staff on feasibility of recommended policies.
• Promotes and facilitates effective communication and collaboration across the Department.
• Confers with the Secretary and senior leadership team to develop and effectuate Departmental priorities.
• Assists in developing and establishing policies, standards, and procedures for all major administrative and programmatic activities of the Department.
• Primarily responsible for Legislative Affairs and Communications work units.

20% 2.  Provides major administrative input into planning for current and future Departmental initiatives and direction for operations:

• Consults with the Secretary on overall integration and coordination of programs to resolve administrative problems, improve access and services, and results in agency improvement.
• Develops policy and recommends solutions as a result of feedback from end users, audit findings or changes mandated by legislation, rules and regulations, state, and federal laws, and/or the Secretary.
• Interprets new legislation and administrative policies and problems.
• Confers with the Secretary and administrative/senior staff on feasibility of recommended policies.
• Continually monitors Department operations to ensure Department programs and activities consistently reflect Department policies and remain aligned with the Department’s strategic goals and objectives.

10% 3.  Serves as full line supervisor:

• Manages and supports direct reports in the management of the agency operations, including programs.
• Responsible for supporting effective project management of direct reports.
• Assigns and reviews work.
• Provides guidance and training to assigned staff.
• Counsels staff regarding work performance.
• Reassigns staff to meet day-to-day operating needs.
• Establishes annual goals and objectives.
• Approves time off.
• Adjusts first level grievances.
• Effectively recommends and imposes discipline, up to and including discharge.
• Prepares and signs performance evaluations.
• Determines and recommends staffing needs for the agency as a whole.

20% 4.  Serves as primary resource person and liaison between the Secretary, Assistant Secretary, and administrators/senior staff with the Governor’s Office, and other State Agencies and constitutional officers:

• Coordinates daily operations of the Department.
• Serves a primary point of contact for all issues directed to the Secretary.
• Determines those to be referred to other staff for disposition or requiring further study.
• Makes recommendations to the Secretary on communications.
• Handles issues of a highly, sensitive, confidential and/or volatile nature on behalf of the Secretary.

10% 5. Serves as a member of the Secretary’s Executive/Senior Staff:

• Participates in Department-level policy discussions.
• Works directly with top administrative staff.
• Gathers and provides information to the Secretary for review.
• Directs staff in review and analysis of departmental programs to assure policy objectives are met.

5% 6.  Represents the Secretary at various Department, public and private meetings with authority to make decisions which commit the Department resources and staff to specific courses of action.

5% 7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college.
2. Requires four years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications (In Order of Significance)

• Three (3) years of professional experience serving as a section head or equivalent for a government agency, entity providing government oversight or similar organization.
• Three (3) years of professional experience developing and implementing policies and procedures.
• Three (3) years of professional experience supervising professional staff.
• Professional experience representing a program area or organization with public establishments, service providers, legislators, regulatory agencies, and the public.
• Ability to clearly communicate ideas, methods, and principles, both verbally and in writing.
• Ability to develop, implement and evaluate new and revised methods, procedures and performance standards.
• Ability to exercise judgement and discretion in developing, implementing and interpreting departmental policies and procedures.
• Ability to develop and maintain cooperative working relationships.

CONDITIONS OF EMPLOYMENT

1. Requires the ability to pass a background check.

2. Requires the ability to travel in the performance of duties, with overnight stays as appropriate.

3. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends

4. Requires the ability to utilize and maintain state issued equipment such as a cell phone, laptop, etc

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description .

 ​Work Hours: M-F 9-5
Work Location: 555 West Monroe Street, Chicago IL 60661
Agency Contact:  Sydney Ellison
Email: Sydney.Ellison@illinois.gov
Posting Group: Leadership & Management; Legal, Audit & Compliance

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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